Problems & Solutions for Field force T&A Capturing

Leaders of the current era, have to deal with a dynamic workforce. Flexible work hours, part time workers and work at home consultants are part of any HR manager’s life. But all HR managers agree, one group which is a major challenge is Field Force. The nature of their job makes it difficult to ascertain their location as well as time and attendance capturing.

With revenue generation mainly from personnel on the field, capturing who’s working, when and how much isn’t just a hassle – it can be quite a daunting task. It is sensitive too. Too many questions can create resistance and demotivate the people. But on the other hand, with no proper monitoring mechanism available, many a times the Personnel cannot justify his daily activities vis-à-vis his productivity, not to mention about the expenses incurred by the organisation for the same.

But well, now! Things are looking up. Consider a world where global capturing time and attendance isn’t just about good management – it’s the foundation for unlocking the potential, making smarter decisions and thereby improving workforce performances.

A robust and new age model of Time and Attendance interface enables to change the entire game.

Improving Workforce Efficacy

Time and attendance management tools helps companies perform better by providing improved visibility into workforce productivity. This Information can be made available on any device and analytic supports decision making.
It assists in automating and accelerating the workforce time and attendance management processes. It empowers employees to manage their time-related information with greater ease on their mobile device of choice. In turn, managers can access their team members’ information and quickly approve time-off requests.

With time and attendance management solutions, companies can facilitate absence planning and time record keeping of their employees, which can make a leap in staff productivity to about 40%.

Complementing HR processes

A 36 % decrease in HR effort is seen for time related tasks with automated time and attendance sheets.

Time assignments for workforce payment requirements can be efficiently reviewed. Recording and capturing time of employees is also greatly facilitated. The new age T&A platforms also help to gain deep insight into workforce availability & encourage higher level of employee engagement. Lower employee frustration is another benefit of automatically tracking time and attendance. Inaccurate and slow payroll, manual and error-prone duplicate entry, and the inability to track performance, labour costs, job-costing and financials is frustrating for everyone within the company.

In addition to logging employee hours each day, time and attendance systems can:

• Manage paid time off.
• Administer employee schedules.
• Monitor overtime expenses.
• Provide detailed reports on labour expenses.
• Integrate with payroll services.
• Monitor mobile employees via geo location.

Augmenting financials

Huge cost savings (as much as 5 percent of payroll costs) helps in having a great bottom-line for the organisation. This tool helps control labour costs by reducing over-payments, which are often caused by transcription error, interpretation error and intentional error. Manual processes are also eliminated as well as the staff needed to maintain them. It is often difficult to comply with labour regulation, but a time and attendance system is invaluable for ensuring compliance with labour regulations regarding proof of attendance. Time and attendance systems hosted in the cloud are the easiest to implement and manage and reduce capital and maintenance expenses.

One of the largest benefits is the added financial insight into your business because it provides advanced tracking for job-costing and labour distribution. It also provides enhanced views of the organization’s key performance indicators, including hours and wages, employee counts and scheduled/working status.

So if you want to have enhanced workforce productivity, well streamlined HR process and an augmented bottom line, you know it is time to leave those legacy Time & Attendance systems behind and go for a modern, mature automation platform, which can empower the field force as well as the management.

To choose a system that integrates with your HR and payroll programs, call 022 40365432